Iron Mountain Document Management
5 January 2012Not all companies are the same so a document management solution should be tailored to a company in a way that it works with the culture of the company rather than being imposed on the company and forced to fit.
The Iron Mountain document management solution covers all the stages in the lifecycle of a document, typically including the creation, editing, use and reference of documents, the archiving of documents and the disposal of the documents at the end of the lifecycle.
The benefits that such a solution provides to companies are the reduction of the amount of space required to hold paper copies of documents, a reduction in lost or misfiled documents, improved control and visibility of documents, a reduction in business risks associated with keeping just one copy of a document, compliance with industry legislation, improved sharing of information between workers, improved archiving of paper documents, emails, faxes and other documents in a single system and easier tracking of changes.
The products and services that will typically be offered by a provider of a document management solutions will include scanning services to capture paper documents and as other types of media, a web-based solution to allow many users to securely access the documents, either from the office or from home, a document archiving system and an online file store to provide a low-cost document management system. In addition, a service for disposing of documents when they are no longer may also be provided as a separate service or as part of the document management system.
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